ORBIT® HRMS – Modules

HRMS is divided into the functional components listed below. The components are tightly integrated. Data entered into any component flows throughout the system to those processes that use the data.

  • Organizational Management: “The Company, Departments and Branches.” Creates and maintains organizational structures and their departments, branches, positions, and jobs.
  • Personnel Administration: “the people and their information.” Creates and maintains information about employees and their dependents. Also processes of employee approval to add in HRMS, changes, separations, and absences.
  • Payroll Processing: “the pay and benefits.” Calculates earnings and payment-related items for employees. Processes benefit, which includes sending and receiving information to and from other group companies.
  • Attendance Management with Facial recognition Machine Integration: The system provides a comprehensive attendance management system which comes integrated with facial recognition based attendance machine.
  • Time Management: “the working times and activities.” Creates and maintains a work schedule to track employee hours (attendances and absences) used to pay employees.
  • Advance/Loan/Penalties Management: Creates and maintains employee Advances and Penalties and link with Payroll.
  • Holidays/Leave Management: “Leave activities.” Request and approval of leave and to track employee leaves (attendances and absences) used to pay employees and calculate year of services in company
  • HRMS Reports: The system provides comprehensive reporting and further reports can be provided as per customer’s demand.

HRMS Access Control

HRMS security is Attribute based access control. Roles (tasks that the user performs) determine the environments, transactions, and info types (screens) that a user can access and/or update. Roles can be either centralized (statewide system level) or decentralized (Company, Branch or Department level). HRMS roles are key to HRMS security and business processes. Role Definition Handbooks provide information about how the different HRMS Roles relate to a user’s access to system data and transactions.

Interfaces and External Systems

There are two types of HRMS interfaces:

  • Inbound interfaces are used when HRMS receives data from company or other sources.
    • Example: Interface Biometric Attendance, Time & Leave Activity – provides input from company.
  • Outbound interfaces are used when HRMS sends data to company payroll department as pdf or print data for payment.

HRMS Payroll Processing Cycle

The HRMS payroll processing cycle is established in accordance with the official pay dates and other criteria. Processing payroll takes different steps which will be provided by customer.


ORBIT® HRMS reports are available, according to role, across functional areas and provide data that relates to business tasks, and are filtered so that companies view only their own data. HRMS data is live and accurate to the time it was accessed.

There are Standard and Customized HRMS reports. Standard reports are included with the HRMS software and provide data sets that are commonly used by most employers. Customized reports will be created to satisfy customer’s unique requirements.

In addition to the HRMS reports, Business Intelligence is a resource for historical HRMS data and offers a selection of standard reports.